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• Provide a full secretarial and administrative support service to the chief executive. • Maintain the diary and arrange appointments as necessary. • Type reports and routine correspondence from dictation or written sources. • Screen and respond to all incoming telephone calls and take action as appropriate. • Draft routine correspondence for approval and signature by the chief executive. • Receive and greetings visitors to the office. • Open and distribute post. • Make arrangements for any meetings required by the chief executive. • Maintain the office filing system and all personnel records. • Make all travel arrangements for the chief executive. • Undertake projects and research, which might require contact with external agencies, as required by the chief executive. • Operate standard office equipment such as word processor, photocopier etc.
1. Implement purchasing policies and procedures to ensure that the purchasing function operates effectively. 2. Negotiate the purchase of materials and equipment required by the company, ensuring that these meet specifications and can be delivered at the correct time at the most favorable prices. 3. Monitor purchase orders to ensure that these are modified to meet changes in requirements. 4. Maintain up-to-date lists of contractors and pricing arrangements to ensure that the company achieves the most favorable commercial terms. 5. Monitor the performance of suppliers and products to ensure that they meet the required standards. 6. Report any significant supply problems to ensure that departments and functions are kept aware of any potential difficulties.
1. Develop and implement a market research policy that will enable the company to identify sales opportunities. 2. Carry out research, analyze results and produce reports identifying relevant market trends. 3. Provide awareness and support to customers in the quality and specifications of company products. 4. Monitor feedback from customers to measure their satisfaction with company products. 5. Pass any customer comments on products to enable the company to identify any potential improvements in products. 6. Conduct presentations to existing and potential customers in support of the sales and marketing functions. 7. Recommend any identified market needs for new or enhanced products.
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