Top Email Templates For Job Seekers


In the corporate world, communication is key. In order for a company to run smoothly and efficiently, its communication means should be up to task. One of the means of communication we rely upon in our day to day interaction is email. Writing emails to work colleagues is not the same as writing them to friends. There is a certain lingo that goes into writing business emails that some people are not familiar with. That’s why we thought we would summarize the most common email subjects that people encounter during the course of the work day.

Sending your CV

Dear (Employer),

I am very interested in applying for the Position of (job title). My qualifications and experience match your specifications exactly

Please take a moment to review my attached Application Documents:

– Up-To-Date CV

– Cover Letter

It would be a sincere pleasure to hear back from you soon to discuss this exciting opportunity.



Follow up on Sent CV

Dear (Employer):

I hope that everything is well. I submitted my resume earlier applying for (Job title)

I am very interested in working at (Company) and I believe my skills and expertise would be an ideal match for this position.

If necessary, I would be glad to resend my resume or to provide any further information you might need regarding my candidacy. I can be reached at (Phone no.) or (Email) I look forward to hearing from you.

Thank you for your consideration.

Best regards,



Follow up Email

Dear (First Name),

It was nice to meet with you last (Date). I enjoyed our discussion about (Meeting Topic). I am really interested to hear more about your opinion on (Subject matter). If you have time in the coming weeks, let’s {!Follow up action}. I’m generally free on (Days of the week), if that works for you?

Best Regards,


Post-interview email

Dear (interviewer)

I wanted to let you know how much I appreciated the opportunity to speak with you on (date) regarding the current vacancy at you company. I understand there are many applicants for this desired position, but I wanted to let you know I am still interested.

(Company Name) is a big name in the industry and I would be honored to work with so many great people. As a (Job title), I could ensure that (Job specs). To work for a company like this is a dream come true for me.

I want to be on the ground floor of something great and have the ability to work my way up. I am not looking for a short term position, but rather one that I can be with for many years to come.

If you have any questions, or would like to speak with me further, please contact me at (Phone number)



Rejecting a job offer

Dear (Employer):

Thank you so much for offering me the (job title) position. It was a pleasure meeting you and your staff at my last interview. I am sorry to let you know that I will not be accepting the position at (Company) at this time.

While the opportunity is very exciting, I must make a different choice at this time. I look forward to keeping in touch with you and hope that we will associate in the future.

Once again, thank you so much for this opportunity.


Your Typed Name


Introducing Yourself At A New Job

Dear (Department) team,

Hope you’re all having a great day!

I’m (Your Name) and i will be the new [job title] here. Since I know we’ll be working together on quite a few different projects, I wanted to reach out and briefly introduce myself.

I’m  looking forward to meeting you personally during our upcoming meeting on (date).

See you soon,
(Your Name)

General Tips

These are some of the examples you can use for sending formal emails. Whether to colleagues or employers, you should follow certain guidelines to ensure your email is suitable to the work environment. Because we know that many situations can arise which require you to send a formal business email, we have included some general tips on the process.

Your Subject Line

From the first glance, the recipient of the email should be informed about the content of the email. Always make the subject short and to the point.


Your Greeting is the first thing the reader sees after the subject. For colleagues, you can just write their first names. For employers or upper management, include the appropriate title. i.e., Mr or Mrs.


People don’t have time to read long emails. Make sure your text is concise and to the point.

Spelling and Grammar

Since this is a forma email, the correct use of Grammar and spelling is crucial. Edit and revise your text carefully to ensure an error-free email.


Your sign off message should pertain to the original subject of the text. For Requests, you can end the text with a short “Thank You”. In other situations you can end your text with “Regards” or “Respectfully” with your name attached in the end.

Follow this simple guide and you’ll master the art of emailing in no time. For more interesting information and tips related to the everyday work environment, check the blog by clicking here. You can also apply now to the many vacancies available on our website.

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